What To Look For When Hiring An Executive Assistant

If you are looking to hire an assistant for personal use or for office management, you may want to take a look at these tips on hiring an executive assistant, as well as using interview questions and answers about executive assistants as a guide when starting your search.

You have got an extensive list of executive assistant interview questions, and you can use even the best skills testing platforms to simplify the hiring process. Two things that can make your hiring process more effective, objective, and biased are skills tests and conducting structured interviews with the right executive assistant interview questions. Run a search for the 10 common executive assistant interview questions that you can ask candidates to learn more about their background, skills, and career aspirations.

When hiring executive assistants, look for multitasking skills, great time management skills, professionalism, and soft skills. To check they’re as qualified as they say they are, you can use a document verification service to review their legal documents. This will help to prove they are who they say they are, helping to make them more trust-worthy. The executive assistant role is highly dynamic; top EAs usually operate in fast-paced environments, tasked with organizing multiple business operations, in addition to tasks that support the business leaders. An experienced executive assistant may be especially useful if a manager is a new hire. The assistant will also need to work with the rest of the team, as well as dealing with clients, meaning that having a sense of what constitutes good customer service would be a benefit to the company.

A good assistant will learn early on what the executive needs, what their strengths and weaknesses are, what can cause anger or stress, and how best to adapt to their personal style. An outstanding assistant knows her executives style of work, knows what the executives expectations are, and remembers the little things that make them tick. An outstanding assistant helps manage more than just internal office tasks, she keeps the balance of professional, family, and social obligations. Your very own personal assistant fills a variety of roles, taking on tasks such as scheduling executive meetings, performing administrative duties, sometimes even running personal errands.

Your assistant is probably going to manage everything from scheduling to financial documents, acting as a company’s face, and having the right one makes a world of difference. If you hire the right assistant at the right time, in the right environment, it could potentially save you hours a day in your workload. Consider hiring a remote assistant or a part-time one if you are finding you do not have enough work for a full-time, in-house staff member.

You could directly hire a remote executive assistant as a member of your company, but you would need bandwidth and the capital to hire one (advertising, paying other employees to do recruiting, managing responses, interviews, and so forth), and you would have to also navigate a process of becoming legally eligible to hire remotely. Today, with administrative workloads fluctuating, many executives are looking to hire remote executive assistants, who can be more flexible and part-time, better aligning with the needs of their businesses. To save time and ensure that you are getting the best talent on the market, you might also want to consider hiring a specialist executive assistant staffing company specializing in the placement of executive assistants, like a C-Suite Assistant.